Privacy Policy

This privacy policy explains how Corban Psychology Ltd collects, uses and protects personal data when providing independent educational psychology services and EHCP assessment reports for schools and local authorities across Lancashire, Cumbria and the wider North West.

1. Who we are

Corban Psychology Ltd provides independent educational and child psychology services, including assessments and reports to support Education, Health and Care Plan (EHCP) applications and reviews.

Data controller: Corban Psychology Ltd
Email: admin@corbanpsychology.com
Telephone: 07733 283325

2. Whose data is collected

Personal data is collected and processed about:

• Children and young people referred for educational psychology involvement
• Parents and carers
• School staff (e.g. SENCos, senior leaders, teachers, teaching assistants)
• Local authority staff (e.g. casework officers, SEND officers)

3. What data is collected

The information collected will vary by case but may include:

For children and young people

• Name, date of birth, year group and school
• Background information about education, development and health (where relevant)
• Assessment information, observations, work samples and pupil views
• Information from education, health and social care reports where provided

For parents and carers

• Name and contact details
• Parental views about strengths, needs and day-to-day functioning

For school and local authority staff

• Name, role and school/organisation
• Professional contact details
• Information shared about the child or young person as part of the referral

4. How and why data is used

Personal data is used to:

• Plan and carry out educational psychology assessments
• Formulate a psychological understanding of strengths and needs
• Provide written reports and recommendations for EHCP applications and reviews
• Communicate with schools, local authorities and families about the work

Data is processed under the UK GDPR and Data Protection Act 2018, primarily on the following lawful bases:

• Public task / official authority – where work is commissioned to support statutory SEND processes
• Contract – where there is a direct contract for EP services with a school or local authority
• Legitimate interests – for routine business administration and communication
• Consent – where this is required, for example to involve a child or to share information in specific ways

5. How data is stored

Personal data is stored securely using password-protected systems, with access restricted to the educational psychologist and administrative support where needed. Electronic data may be held on secure email systems and cloud-based storage used for professional purposes.

Paper records, where used, are stored securely and disposed of confidentially.

6. Who data is shared with

Information is usually shared with:

• The commissioning school and/or local authority SEND team
• Parents or carers, normally via the school or local authority

In addition, data may be processed by trusted third-party providers for secure email and storage (for example IT and hosting providers), solely for the purposes of delivering the service.

Information will not be sold or used for marketing. Information will only be shared with other professionals (for example health or social care) where there is a clear reason and appropriate consent or legal basis.

7. How long data is kept

Records are kept for a period that is consistent with professional guidance and legal responsibilities related to work with children and young people. After this period, records are securely deleted or destroyed.

8. Your rights

Under data protection law, individuals have rights which may include:

• The right of access to their personal data
• The right to request correction of inaccurate data
• The right to request erasure or restriction of processing in certain circumstances
• The right to object to processing in certain circumstances

To exercise these rights, please contact: admin@corbanpsychology.com.

9. Contact and complaints

If you have any questions about this privacy policy or how your data is handled, please contact: admin@corbanpsychology.com.

You also have the right to raise a concern with the Information Commissioner’s Office (ICO) if you are unhappy with how your data has been handled: ico.org.uk.